How to Create Name Badges in Veracross that include Children’s Names

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Veracross has made it easy to generate name badges in Axiom eliminating the need to export the query results out into a spreadsheet to do a mail merge in MS Office. This is really helpful but there are some caveats like not having the ability to add a logo to the badge.

Here are the steps we took to create name badges for an event for our fathers where we wanted to get our father’s names listed with their children’s names below their name:

Step 1: Decide whether you will start with a Find Person base query or from the attendance for a given event. If you’re using the online event registration module to have people register then you can start with the event attendance as your base query. The only caveat is that some parents may register on behalf of the other spouse so the badge name may be wrong. We use a Find People query and add the following fields: Person: First Last, Person: Related Children and Group Name: Fathers. Then, we unchecked all of the other fields.

Note that the Person: Related Children field is a function field. This is where you’ll specify some important details depending on what you want to display on the name tag. We like to have all of the children display under the parent’s name along with the child’s grade level. Also note that if you just run the query as is then only one child will display but once you switch the query results to output as name tags then all children will display per parent.

Step 2: Click on the Query tab at the top and choose Labels.

Then, choose the kind of label paper you’re using from the Card Format drop down menu on the right side of the screen. We use Avery 5395 Name Tags.

Step 3: You’re ready to run the query now. Don’t be surprised when the query returns results in the form of unformatted labels. You’ll do the formatting in the next step.

Step 4: Now you’re ready to format the labels. Click on the Lightning Bolt and choose the Print Labels/Envelopes option.

Next, apply the formatting that works for you. If you’re printing labels with children’s names then you’ll want to make those names smaller than the parent’s name. You can do that by making the First Line Font Size to be large and the Styling Font size smaller. We recommend applying the First Line Bold to make the name pop more. Here are the settings we use:

Clicking the green Print button will result in generating a PDF file. The badge will come out looking like this:

Notes:

• You can’t add your organization’s logo at the time of writing this How To but you can run blank labels through a copier once with the logo and then run them through a second time with the label. We used Avery’s online tool for adding for designing badges to add our logo.

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